Control Member Activity in the Room with Room Settings

You can control the activities that members can carry out by changing the level of control members have in the room, and the sync among members' screens. This allows you to lead the session the way you want to, and design different activities to engage your room members during your online session. 

Note that by default,  only owners and certain default user roles such as team leads/ tutors have the ability to change sync mode. You can change whether certain members can change room settings by either changing their roles or editing role permissions to give them the right to "Change sync mode / be a presenter in presentation mode".

Room settings can only be used in Work with Others. In Work on my Own, there is only one default mode, Library mode, which allows you to upload, create or edit content in the room by yourself without being seen by others.

In this article:

Before we begin

Access Room Settings

Click on  Settings at the top right corner of the screen. If you cannot see it, you do not have the permission to toggle room settings.

On mobile devices and tablets, tap  Menu to access the room Settings.


Presenter Mode: Presentation + Sync

This mode provides the smallest level of disruption. Only members with the permission to change sync mode can control what the other members are currently viewing in the room, and thus they will be referred to as the "presenters". 

Switch on the sync slider. The slider will turn blue, indicating that all the room members' screens are in sync. Then. click on  Presentation

At the bottom left corner, the room settings indicator will be green and show that the room is in Presentation Mode.

Uses of Presentation mode

The Presenter mode only allows you or any other members with the permission to change sync mode to control what is being viewed by every room member. Other users cannot 

  • toggle their audio/ video settings (e.g. unmute themselves or switch off their video)
  • screenshot video streams
  • annotate/ draw on what is being viewed 
  • switch tabs
  • choose another document/ typepad/ sketchpad to view
  • upload or create content, typepads or sketchpads
  • play or pause YouTube videos
  • use the visualiser, or 
  • use screen share. 

This mode ensures that there will be a minimal level of disruption and is recommended for sessions when the room members are only required to listen/ watch and not participate actively (e.g. lectures, briefings).


Collaborative Mode One: Collaboration + Sync

Allows for collaboration while keeping room members on the same page.

Switch on the sync slider. The slider will turn blue, indicating that all the room members' screens are in sync. Then, click on Collaboration to change to collaborative mode.

At the bottom left corner, the room settings indicator will be green and show that the room is in Collaboration Mode.

Uses of Collaboration + Sync

The Collaborative + Sync mode allow you to ensure that all members in the room are viewing the same thing, but all room members will have the freedom to:

  • move between tabs/documents
  • upload content 
  • edit and annotate the resources in the room. 

This mode is recommended for sessions that require input from the room members while still keeping all the members on the same screen (e.g. interactive classroom sessions).


Collaborative Mode Two: Collaboration + Unsync

Allows all room members to freely venture around the virtual room.

Click on Collaboration. Then, switch off the sync slider. (The sync slider cannot be switched off if Presentation is selected.) The sync slider will turn grey. This indicates that all members' screens are no longer in sync.

At the bottom left corner, the room settings indicator will turn orange and show that the room is in Disabled Sync mode.

Uses of Collaboration + Unsync

The members can now move freely in the virtual room without disrupting other room members. They can move to different page to edit their work individually. 
This is recommended for times when room members are required to do their individual work while still being able to see each other in the room (e.g. temporary group assignments, where different groups can work on different documents in the room).
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