Control Member Activity in the Room with Room Settings

You can control the activities that members can carry out by changing the level of control members have in the room, and the sync among members' screens. This allows you to lead the session the way you want to, and design different activities to engage your room members during your online session. 

Note that by default,  only owners and certain default user roles such as team leads/ tutors have the ability to change sync mode. You can change whether certain members can change room settings by either changing their roles or editing role permissions to give them the right to "Change sync mode / be a presenter in presentation mode".

Room settings can only be used in Work with Others. On the other hand, the content library is a file repository for uploading, creating and editing contents.

In this article:

Before we begin

Access Room Settings

Click on  Settings at the top right corner of the screen. If you cannot see it, you do not have the permission to toggle room settings.

Click on Sync Modes and select the sync mode that you would like the room to be in.

To access this menu on mobile devices and tablets, tap the  Menu button.

Then tap Menu to access the room menu.


Presenter Mode: Presentation

This mode provides the smallest level of disruption. Only members with the permission to change sync mode can control what the other members are currently viewing in the room, and thus they will be referred to as the "presenters". 

Uses of Presentation mode

The Presenter mode only allows you or any other members with the permission to change sync mode to control what is being viewed by every room member. Other users cannot 

  • toggle their audio/ video settings (e.g. unmute themselves or switch off their video)
  • screenshot video streams
  • annotate/ draw on what is being viewed 
  • switch tabs
  • choose another document/ typepad/ sketchpad to view
  • upload or create content, typepads or sketchpads
  • play or pause YouTube videos
  • use the visualiser, or 
  • use screen share. 

This mode ensures that there will be a minimal level of disruption and is recommended for sessions when the room members are only required to listen/ watch and not participate actively (e.g. lectures, briefings).


Collaborative Mode: Collaboration

Allows for collaboration while keeping room members on the same page.

Uses of Collaboration

The Collaborative + Sync mode allow you to ensure that all members in the room are viewing the same thing, but all room members will have the freedom to:

  • move between tabs/documents
  • upload content 
  • edit and annotate the resources in the room. 

This mode is recommended for sessions that require input from the room members while still keeping all the members on the same screen (e.g. interactive classroom sessions).


Individual Work Mode: Disabled Sync

Allows all room members to freely venture around the virtual room. Their screens are no longer in sync.

Uses of Disabled Sync

The members can now  move freely in the virtual room without disrupting other room members. They can move to different page to edit their work individually. 
This is recommended for times when room members are required to do their individual work without affecting each other.
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