Structure Your Rooms
To get the best collaboration experience out of ClassDo, we recommend that you adopt the following best practices when creating rooms and inviting members into them to take advantage of our virtual rooms.
In this article:
Organise Members Into Rooms
For the most efficient collaboration experience on ClassDo, these example scenarios show when you should create rooms and who you should be inviting into them.
1. One-to-one collaboration
If you are collaborating with only one person in the room at any one time, create a personal room with only you and the other person.
- If I am collaborating with two or more people for the same purpose (e.g. personal tutoring for separate students), why not add them all into the same room? I will be meeting each one of them separately anyway.
Create separate rooms to save content separately. Even if only you and one other person are using the room at any one time, content from your previous meetings will still be present e.g. documents and annotations, which can result in confusion, loss of privacy between users, and multiple duplicates of the same materials.
On the other hand, creating a separate room for different users means that all the relevant documents and materials for that one user is concentrated in one place. You can even check where you left off in the last sessions easily! Why not take advantage of ClassDo's content saving feature?
- Are there circumstances where I should create multiple rooms for the same person?
Create different rooms with that same person for different purposes e.g. designate one room for student A's Science tuition, another room for his English tuition. This ensures that all the materials for each specific subject are stored in one place! As long as both you and the other user can keep track of which rooms to use, multiple rooms can be extremely convenient.
- What if more than one user is using the same mobile phone number to login?
You can still create separate rooms for each user. While these users will be able to see one another's rooms, you can allocate different rooms to each user to take advantage of the content storage feature of each room. E.g. a brother and sister pair both use their parent's mobile phone to login, but the brother enters room A to have tuition, while the sister enters room B. Their assignments and tuition materials remain separate.
2. Group collaboration
Create separate rooms for different groups and different room focuses.
- Under what circumstances should I create new rooms?
Create separate rooms to save content separately. For example, if you are a manager who wants to discuss local marketing strategies with employees A, B, C and overall supervisor Z, and separately discuss international marketing strategies with employees L, M, N and overall supervisor Z, create:
- - a "Local Marketing Meeting Room" for A, B, C and Z
- - a "International Marketing Meeting Room" for L, M, N and Z
where Z is invited to both the Local and International Marketing meeting rooms. This ensures that all the materials for each specific subject are stored in one place, and to make the purpose of the room clear - supervisor Z will only go to the first room to discuss local marketing, and goes to the other room to discuss international marketing, etc.
- If I'm using the room for the same purpose (e.g. holding workshops) for multiple groups of people (e.g. Group A on Monday, Group B on Tuesday) can I just use the same room?
It may be better to create separate rooms for different groups. Because annotations and documents are saved indefinitely in the room, using the same room for different groups may result in confusion and duplication of materials.
As long as you are collaborating with the groups separately (and therefore, annotating new materials and creating different documents each time), creating different rooms for each group allows you to store materials specific to that group and track the progress of that particular group more easily.