Share a Room Key for Instant Room Access


Allow new members to join an existing room easily and instantly with a room key! 

The keys that have been created for a certain room can be viewed or edited at any time under the room settings. You can also change your organisation settings to customise approval requirements for requests to join rooms through a room key. 

If you want to manage access to your requests, please refer to Manage Access to Room Keys to approve or reject incoming requests.

In this article:


1

Create a New Room Key


To begin,  you need to be in the Organisation Screen. If you are not, refer to this article to exit a room. The associated controls are at the right of the screen.



Select the room you wish to create a room key for. Click Invite new members.

Click Create another Room Key.

2

Select Role Given to Key Users

Click to select the organisation role that will be given to members who join the room with this room key. E.g. if Student is selected, a new member who uses the room key will automatically be given the role of Student upon joining.

Note: If the role has the permission to start live collaboration e.g. the default role Admin, a warning will appear. We recommend that members who will be given administrative roles be invited to the room as a safeguard measure, especially if joining with room key does not require manual approval. 

If you wish to continue creating a room key for this role, click Accept.

Optional

 Change Key Name

A name for the room key is automatically generated. Enter the name in the textfield under the  Room Key name (optional) to change it.

3

Set Expiration Duration of Room Key


Select an expiry date and time for the room key. After it expires, it can no longer be used to join the room. Room keys can be regenerated or deleted manually before its expiration, or reactivated after expiring.

Click Create at the bottom right. (If the button is greyed out, you may have to first dismiss the role warning.)

4

View Active Room Key Details


To view all currently active room keys for a room, click Invite new members.

For all active room keys, a message template will automatically be generated for you to send the key to new members of the room! They can join the room with the room key link. 

Click the copy icon on the right of the message, link to quickly copy the message, room key link or room key respectively.

You can also change the language that the message template is generated in by clicking the language shown after "Share Room Key in" and selecting the language you want it to be in from the drop-down list.

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