Edit Approval Requirements for Room Keys
You can change the level of security regarding users who join your room and organisation with room keys. When a new member uses a room key to join the room, you can customise whether to require admin approval for every request, or only if the request is by accounts not from certain email domains.
In this article:
Enter the Organisation Settings
Ensure that you are in the correct organisation. Click the Settings button next to the organisation name on the left panel
Change Approval Requirement for Room Key Users
Select the approval requirement that you would like to set for the organisation.
Types of Approval Requirement
a) No Approval Required
This is the default setting for all organisations.
Under "New members who join room with Room Key", select Do not need Admin to admit into the room.
All users who join through a room key will automatically be added to the room and organisation with the role specified by the key. You cannot reject any joining users; however, you can still remove them from the room and the organisation after they have joined.
b) Approval Required for Users Not From Certain Email Domains
Under "New members who join room with Room Keys", select Needs Admin to admit into the room unless from accepted email domain(s).
Enter the automatically approved email domain (e.g. for the email address email@example.com, the email domain is abcwork.com. Email addresses such as firstname.lastname@example.org or email@example.com belong to this domain.)
To add another email domain, click Add another email domain.
Only users who log in with an email address belonging to certain email domains are automatically added to the room and organisation with the role specified by the key.
Any other users who log in with a mobile number or an email address not from the specified email domains must wait until their request to join has been approved to see the room and organisation. Their requests can also be rejected.
c) Approval Required for All Users
Under "New members who join room with Room Keys", select Always need Admin to admit into the room.
All users who join through a room key must wait until their request to join has been approved to see the room and organisation. Their requests can also be rejected.
Update Approval Requirements
Click Update to save your changes.